The AAP National Conference & Exhibition accepts abstracts of case reports, original research, program evaluations, quality improvement projects, and advocacy projects for presentation within various section and council programs. Section/council programs are developed by AAP member specialty and subspecialty communities to provide a forum for the advanced discussion of clinical matters, research developments, or special interest areas.
The AAP National Conference Abstract program is comprised of participating section/council programs accepting submissions. Each participating section and council has program specific guidelines which must be reviewed in detail before submission. Submission of an abstract indicates acceptance of all guidelines, policies, and procedures.
The 2023 Call for Submissions has now closed.
February 15, 2023: Abstract submission site opens April 14, 2023: Abstract submissions due at 11:59 PM CDT Week of June 12th: Authors acceptance notifications distributed to presenting authors September 8, 2023: Abstract withdrawal and presenting author change deadline at 11:59 PM CDT
- October 20-24, 2023: AAP National Conference & Exhibition
The 2024 Call for Abstracts will begin February 16, 2024. Abstract submissions will be due April 12, 2024.
National Conference Abstract Policies & Guidelines
The Call for Abstracts will begin in February 2023.Submissions must be received via the online submission site by April 14th, 2023 at 11:59 PM CDT. No exceptions will be allowed. Only online submissions made through the submission site will be considered.
- By submitting an abstract to the AAP National Conference & Exhibition, submitters are agreeing to participate as accepted. The decision regarding acceptance and presentation format is final.
- If the submission cannot be presented, the abstract must be withdrawn. Failure to present or withdraw may preclude any author on the submission from submitting to the AAP National Conference for two years. To withdraw your abstract, email your request to email@example.com no later than September 8, 2023 at 11:59 PM CDT.
- All presenting authors (orals and posters) must register as an all-access registrant and must attend the 2023 National Conference in-person in Washington, DC. Presenters are responsible for their own conference registration fees and travel expenses.
- All accepted submissions will be made available to conference attendees and the public following the embargo lift which occurs the Friday that the conference begins.
- Health professionals in any field are welcome to submit abstracts. Some programs may have membership or sponsorship requirements for submission.
- Submissions will be peer-reviewed by representatives of the program under which the abstract is submitted.
- All submissions must provide information about any prior presentation and publication. Please refer to program specific guidelines for any restrictions. For purposes of describing your prior presentation the following definitions will be used:
- Original: The first presentation of this work or data.
- Encore: Original’s data are reproduced except for formatting, word count, or other “trivial” changes for presentation at multiple conferences.
- Adaptation: The content overlaps with the Original, but contains new/additional data, analyses, and/or interpretations.
- Submissions are allowed in one section/council program only. Duplicate submissions will be a basis for automatic rejection.
- Abstract text is limited to 450 words.
- Abstracts will be published exactly as submitted. No copyediting will be provided by the AAP. Submitters are responsible for thoroughly reviewing their submission and ensuring accuracy before submission (no edits/updates).
- Up to two images and/or tables are permitted (file formats: JPG, PNG, BMP). Image content/text and captions do not count towards word limit.
- The submitter will serve as the primary contact for all correspondence regarding the abstract during the submission process. After an abstract is accepted, the presenting author will serve as the primary contact.
- Only individuals can author a submission. Study groups are not allowed to author a submission and will be removed.
- It is highly encouraged that authors meet the definition of authorship as defined by the International Committee of Medical Journal Editors.
- Geographical location and name of institution and/or study site is permitted only when it is a significant variable to the study.
- Study registration numbers should be included on abstracts, posters, and slides, where applicable.
- Use only standard abbreviations. Special or unusual abbreviations should be placed in parentheses after the first appearance of the full word.
Author Conflict of Interest/Research Funding Disclosure
- In accordance with the AAP Policy on Disclosure of Financial Relationships and Resolution of Conflicts of Interest for AAP CME Activities, all authors, abstract chairs, and reviewers must disclose.
- All cited authors must complete a Conflict of Interest disclosure inside the submission portal before the submission deadline.
- The submitter/presenting author is responsible for ensuring all authors are aware of and comply with the disclosure requirement. The submission will not be final until all disclosures are complete. Failure to disclose will result in disqualification of the submission.
- All sources of funding for the research must be disclosed within the submission and should be acknowledged on posters and slides.
Presentation Types & Conflict of Interest Related Restrictions on Authors and Presenting Authors:
- Oral Presentations (designated for AMA PRA Category 1 Credit™): An employee of an ACCME-defined ineligible organization is prohibited from being an author or presenter on a submission selected for oral presentation. If any cited abstract author discloses an employee relationship with an ACCME-defined ineligible organization, the abstract will be removed from consideration as an oral abstract presentation.
- Poster Presentations (not designated for AMA PRA Category 1 Credit™): An employee of an ACCME-defined ineligible organization may be an author or presenter for a submission designated as a poster presentation only if the individual’s involvement in the abstract submission and content clearly relates to discovery and/or research, not the product/business lines of an ACCME-defined ineligible organization. Poster presenters must list their financial relationships on their posters.
- Advocacy Project: Presenting ongoing or completed novel advocacy efforts related to the promotion of child health. Required headers: Background, Project Description, Discussion, Conclusion
- Case Report: Presenting scientific documentation of a single clinical observation to enhance knowledge on clinical manifestations, diagnostic approaches, or therapeutic alternatives of a rare or unusual clinical condition/disease. Required Headers: Introduction, Case Description, Discussion, Conclusion
- Original Research: Presenting systematic investigation designed to produce new knowledge and approaches using process or outcome variables. If your abstract describes animal experimentation or involves the use of human subjects, IACUC or IRB approval numbers must be included in the submission. Required Headers: Background, Methods, Results, Conclusion.
- Program Evaluation: Presenting ongoing or completed projects, including education programs, showcasing novel and innovative methods for examining and/or improving the effectiveness and efficiency of a program or policy. Required Headers: Background, Methods, Results, Conclusion
- Quality Improvement Project: Presenting approaches to assess and improve professional practice performance using quality improvement methodology. Please see below for MOC details. Required Headers: Purpose/Objectives, Design/Methods, Results, and Conclusion/Discussion
2023 Abstract Presentation Guidelines
Poster Presentation Guidelines
- The presenting author will serve as the main point of contact for the duration of the abstract.
- Poster presenters must create a poster to be on display within the designated poster hall.
- There will be a Poster Hall located at the Walter E. Washington Convention Center, Hall A. The Poster Hall will be organized by topic area.
- Each poster will be designated for presentation on one day based on the program’s date.
- Poster presenters scheduled for Saturday & Sunday should set up their posters between 8:30 AM EST- 9:45 AM EST on the day of their presentation. Posters must be removed between 6:00 PM EST – 6:30 PM EST. Posters that remain after 6:30 PM EST will be discarded.
- Poster presenters scheduled for Monday should set up their posters between 8:30AM EST-9:45 AM EST for presentation from 10 AM -2pm. Tear down will be from 2:00 PM to 2:30PM. Times are subject to change and will be communicated to presenting authors.
- Poster presenters will have a designated Q&A time to present their work to the public. This time will be available as the meeting approaches.
- Posters should be horizontally oriented, no smaller than 3 feet tall x 4 feet wide (36 inches x 48 inches), and no larger than 4’ tall x 8’ wide (48 inches x 96 inches). Pushpins will be provided.
- Fonts should be sans-serif (e.g., Arial, Calibri, etc.).
- Minimum font size should not be smaller than 6pt.
- All author financial relationships and research funding sources must be present/visible on the poster. If there is nothing to disclose, the poster must include the following: “Authors have no financial relationships to disclose.”
- The presenting author is the only author allowed to submit a poster and participate in the Q&A on-site.
- Changes to presenting authors will be considered until the withdrawal deadline (September 8). Presenting authors may only be changed to an existing co-author or senior author listed on the original submission.
- The American Academy of Pediatrics does not provide printing services onsite.
Oral Presentation Guidelines
- All accepted submissions must create a PowerPoint slide deck for the oral presentation and be required to present in person on their section/program’s designated date and time.
- The presenting author is the only author allowed to present, submit slides, and participate in the Q&A. Changes to presenting authors will be considered until the withdrawal deadline (September 8)
- A slide template will be available for the development of slides within the Abstract Portal. PowerPoint slides should be formatted with a 16:9 aspect ratio.
- Each presentation must have a title slide and a second slide disclosing all author financial relationships and research funding sources.
- Slide upload information will be available through the abstract portal.
- Presentation minutes and Q/A information will be provided based upon each program.
Virtual Poster Presentation Guidelines (Optional): Due September 8th
- All accepted submissions will be able to upload an optional supplemental virtual poster presentation by September 8th.
- Virtual Poster is limited to one (1) single page PDF in landscape (horizontal) orientation.
- The aspect ratio of the page should be set to 16:9 in PowerPoint and the final version should be saved as a PDF file for upload.
- Virtual posters will be on display in the virtual poster hall. Virtual posters will appear with all abstract listings within the Conference Portal.
Resources and Applicable AAP Policies
- AAP Conflict of Interest Disclosure Policy for Abstracts
- AAP Committee on CME (COCME) Guidelines for Addressing Intellectual Property in AAP CME Activities
- Presenting Posters in a Digital Environment
- Tips, Guides, and References for Posters
- Words Matter: AAP Guidance on Inclusive, Anti-biased Language
- Best Practices Guide to Teaching and Learning and More Guidance When Preparing Educational Content
MOC Part 4 Credit for Quality Improvement Projects
If you are planning to submit an abstract describing a quality improvement project you have participated in, you may be eligible for 25 American Board of Pediatrics (ABP) Maintenance of Certification (MOC) Part 4 points. Please see here for more information.
Questions? Contact MOCPortfolio@aap.org.